Borrowing and Returning

CIRCULATION GUIDELINES

This will assist the library clientele in their library needs and problems. It gives services such as borrowing and returning books, providing books for research, and assisting researchers’ information needs.

General Guidelines

• All books to be circulated must be processed completely with call number, an accession number, with attached book pocket and book cards, and covered with plastic
• Only students with Library Borrower’s card can borrow books.
• All employees of the institution are given privileges to borrow library materials with some limitations.
• Books in the Circulation Section can be borrowed for home use.
• Books which are intended to be taken home are to be checked by the person in charge.
• Inter-Library Loans are accepted as long as they have the following requirements:
• Library Borrower’s card/ School ID of their respective schools
• A letter duly signed by their Head/ Chief/ Director of Library
• Alumni can use the library resources upon presentation of their alumni identification card.

Books and Other Print Materials

• Reference books (atlas, almanacs, dictionaries, encyclopedias, yearbooks) and serials (journals, newspapers, and magazines) shall be read in the reading room only.
• Professional, General Education, Filipiniana, and Fiction books can be taken out of the library for photocopy and overnight use.
• Fiction books are lent out for a week and can be renewed for another week. Books in great demand may be recalled anytime or be limited to a shorter circulation period.
• Theses and research outputs shall not be photocopied nor taken out of the library.
• Professional and CAMSSHE books with multiple copies can be taken out for overnight and can be renewed for another day. Single copy book is for photocopying and library use only.
• Each student is allowed to borrow only one book for overnight and three books at a time for inside reading.
• Faculty are allowed to borrow five books for a maximum period of one month and should be renewed for another month unless recalled by another user.
• Textbook/reference books usage is prioritized to the faculty handling the subject.
• Staff is allowed to borrow five books for a maximum of one week.

Media Collections and Equipment

• Media collection such as audio, video, and audiovisual materials in various formats such as tapes, optical discs such as CDs, VCDs, CBIs, and DVDs can be borrowed for classroom instruction and not for overnight.
• Media equipment such as projectors, DVD players, projector screens, cameras, computers, and others can be borrowed for classroom instruction.
• Computer-controlled integration of text materials (e-journals and e-books) can be accessed through the provision of username and password.
• Media collections and equipment should undergo preview and inspection prior to its discharge for classroom instruction.
• Upon return of the borrowed medium, a physical condition should be properly checked.
• In case of damage/loss of the medium or equipment, the borrower will be charged depending on the amount.

Filipiniana

Filipiniana collection should include materials belonging to one or all of the following categories:

• All the materials about the Philippines written by authors of any nationality;
• All books written by Filipinos;
• All materials published in the Philippines; and
• All books by any one author or published anywhere else which have substantial part or discussions about the Philippines.